HR Compass: Paperless Automation
Custom HRIS built to eliminate paperwork and compliance risk. Features include **bulk employee registration**, digital contract signing, and automated **KRA/NSSF/NHIF** payroll.
Achieved an **85% reduction** in monthly payroll processing time.
System Features
Bulk/Single Employee Registration
Upload Excel files to register multiple employees at once. The system automatically sends password setup emails to all registered employees.
Contract Management
Admin/HR initiates contracts with a single signature, then employees receive emails to sign their individual contracts. Fully signed contracts are available as downloadable PDFs.
Geofenced Attendance Tracking
Employees can only punch in/out within assigned geofence locations. Attendance records with PDF exports available for filtered dates.
Advanced Leave Management
Define leave types with quotas, target groups, and approval workflows. Multi-level approval system with automatic calendar updates.
Dashboard & Analytics
Comprehensive dashboard showing attendance patterns, leave balances, and employee status at a glance.
Key Features
Bulk Registration
Register multiple employees simultaneously using Excel templates. Automated email notifications for password setup.
Digital Contracts
Streamlined contract signing process with admin initiation and employee completion. Downloadable signed PDF contracts.
Geofenced Attendance
Location-based attendance tracking with configurable geofence radius. Prevents fraudulent clock-ins.
Leave Management
Flexible leave types with quotas, target groups, and multi-level approval workflows.
Analytics & Reports
Comprehensive reporting with PDF exports for attendance, leave, and employee status.
Notifications
Automated email and in-app notifications for approvals, reminders, and system updates.
How It Works
Employee Registration
HR uploads an Excel file with employee details. The system automatically creates accounts and sends password setup emails to all employees.
Contract Management
Admin/HR creates contracts and signs them once. Employees receive email notifications to sign their individual contracts. Once fully signed, contracts are available as downloadable PDFs.
Attendance Tracking
Employees are assigned to specific locations with geofence boundaries. They can only punch in/out when within the designated radius. Attendance records are available with PDF exports.
Leave Management
Admin defines leave types with specific quotas and target groups. Employees can apply for leave, which goes through a multi-level approval process. Approved leaves are automatically added to the calendar.
Admin Oversight
HR/Admin can view attendance reports, manage leave schedules, track absent employees, and oversee the entire employee lifecycle from a centralized dashboard.
Ready to Transform Your HR Processes?
This HRM system can be customized to fit your organization's specific needs and integrated with your existing systems.